Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our construction company. The successful candidate will be responsible for managing the day-to-day administrative tasks, ensuring seamless operations, and providing exceptional customer service.

*You will answer to the executive assistant

Key Responsibilities

• Administrative Support: Provide administrative assistance to the management team, including answering phone calls, responding to emails, and greeting visitors virtually.
• Project Coordination: Assist project managers with coordinating projects, including preparing and distributing project documents, tracking progress, and ensuring compliance with company policies.
• Document Management: Maintain accurate and up-to-date records, including contracts, invoices, and project documents.
• Scheduling: Coordinate meetings, appointments, and virtual events for management and staff.
• Customer Service: Provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
• Accounting Support: Assist with accounting tasks, including processing invoices, tracking expenses, and preparing financial reports.
• Office Management: Maintain digital files and records, manage virtual office supplies, and ensure compliance with company policies.

Requirements

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience: 2+ years of administrative experience, preferably in the construction industry.
• Skills:
• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn construction software and systems.
• Strong attention to detail and ability to maintain confidentiality.
• Certifications: Notary public certification a plus.
• Remote Work Requirements:
• Reliable high-speed internet connection.
• Dedicated workspace with minimal distractions.
• Ability to work independently and as part of a remote team.

What We Offer

• Competitive Salary: Salary range $45,000 – $60,000 per year, depending on experience.
• Benefits: Comprehensive benefits package, including medical, dental, vision, and 401(k) matching.
• Opportunities for Advancement: Opportunities for professional growth and advancement within the company.
• Dynamic Remote Work Environment: Collaborative and dynamic remote work environment with a team of experienced professionals.