Working under the general supervision of the SC First Steps Executive Director, employee must have the ability to work independently and collaboratively to accomplish responsibilities, goals and projects.

• Manages the office of the Executive Director by resolving conflicting demands, scheduling meetings and speeches, arranging travel and coordinating meeting logistics. Works collaboratively with other SC First Steps teams in gathering information needed for external/internal meetings and reports. Conserves Executive Director’s time by reading, researching and routing correspondence and drafting letters, documents, and meeting agendas.
• Creates and maintains complex reports, presentations, spreadsheets, and graphs. Maintain accurate records that directly support executive leadership.
• Provides administrative support to the SC First Steps Board of Trustees and the Early Childhood Advisory Council; prepares agendas and other meeting documents; schedules, set up, and attend board and committee meetings; facilitates oral and written communication to Trustees as directed by the agency transcribes official meeting minutes of all board meetings and ensures compliance with the Freedom of Information Act, and supports board members in their activates related to First Steps / ECAC. Custodian of all official Board documents.
• Provides administrative support by assisting in the coordination of quarterly “All-In” staff meetings and annual staff retreat; provides assistance and event planning in other agency events such as the annual Summit on Early Childhood, Local Partnership Leadership Convenings, NTCC, etc.
• Responds to or directs information requests from State Board members, legislators, partners and the general public to First Steps staff members; maintains a working knowledge of the functions and positions within the Office of First Steps.
• Other duties as assigned.

Minimum and Additional Requirements

• A bachelor’s degree and a minimum of 3 years of high-level experience in public administration, business administration, planning, public relations, or nonprofit. 

Additional Requirements:

• Ability to shift priorities and manage time effectively, managing multiple tasks with changing deadlines and using good judgment. 
• Works extremely well under pressure. 
• Ability to preserve confidentiality of information and exercise discretion. 
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. 
• Have the ability to multi-task with a high degree of accuracy and attention to detail; take initiative; strong time management. 
• Strong organizational and customer service skills.
• Must have ability to interpret, analyze data. 
• Ability to demonstrate and promote inclusivity and cross-cultural competence.
• Must be able to lift 25 pounds and handle light boxes of packets for internal and external meetings. 
• Valid SC Driver’s License and limited in-state travel. Occasional, limited work after hours as needed.

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