Job description

Overview
We are seeking a highly organized and proactive Executive Assistant to support our inbound marketing executive team. The ideal candidate will possess exceptional administrative skills and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office, providing high-level support to executives, and facilitating effective communication across departments.

Duties

• Manage and maintain executives’ schedules, including Outlook Calendar coordination.
• Organize and prioritize incoming communications, including emails and phone calls.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
• File documents systematically to maintain an organized office environment.
• Handle clerical duties such as preparing reports, drafting correspondence, and managing office supplies.
• Assist in office management tasks, ensuring a productive work atmosphere.
• Utilize QuickBooks for basic financial tracking and reporting as needed.
• Support project management by coordinating meetings, taking minutes, and following up on action items.

Qualifications

• Proven experience as an Executive Assistant or in other administrative roles.
• Strong organizational skills with the ability to multitask effectively.
• Proficient in Microsoft Office Suite, particularly Outlook Calendar.
• Familiarity with phone systems and clerical procedures.
• Experience with data entry and maintaining accurate records.
• Knowledge of QuickBooks is a plus but not required.
• Excellent written and verbal communication skills.
• Ability to work independently while also being a team player.

Job Type: Full-time

Pay: $62,000.00 – $67,868.00 per year

Schedule:

• 8-hour shift

Work Location: Remote

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